How to Shrink a PDF Step by Step (Basic vs Strong)

Step 1 — Upload your file to Compress PDF & Office Files

Open Compress PDF & Office Files from PDFTrusted and you will see the upload screen shown here — the same layout you get in the live tool, with the orange drop zone and Select button.

You can add files in two ways: click Select file (or Select files) and choose from your computer, or drag files from your folder and drop them onto the dashed orange area. On phones and tablets, tap the button to pick from your gallery or files app.

Supported formats for this tool: PDF (.pdf), JPG / JPEG photos, JPG / JPEG photos, JPE, JFIF, PNG images, GIF images, BMP images, WebP images, AVIF, TIFF scans, TIFF scans, HEIC, HEIF, HIF, DNG, CR2, CR3, NEF, NRW, ARW, ORF, RW2, PEF, SRW, RAF, RAW, ICO, DOCX, XLSX, PPTX. If a file type is not listed, export it to a supported format first — for example save Word documents as PDF before merging.

After a valid file is added, the workspace moves to the options step automatically. If you see an error, check the format and file size (limits are listed at the bottom of this guide).

Step 2 — Choose your Compress PDF & Office Files options

Once your file is loaded, the main options panel appears — this is what you use to control the result. The screenshot matches the real sidebar and controls in the workspace.

Read each option below before you click the action button. Picking the wrong preset is the most common reason people need a second attempt — especially with compression, split modes, and security settings.

When you are satisfied with your choices, press the primary action button (Compress) and wait for processing to finish. Most files complete in seconds; long scans or many pages take longer.

Step 3 — Download your finished file

When processing completes, you see a success screen with a green checkmark and a download button — exactly as in the screenshot.

Click Download to save the new PDF (or ZIP of files) to your device. The file goes to your usual Downloads folder unless you chose another location.

Use Process another file or Start over to run the tool again without refreshing the page. You can share the downloaded file by email, upload it to a portal, or open it in your PDF reader — the same as any file you save locally.

We do not store your document on our servers after browser processing. Keep your own copy safe; we cannot recover a lost download.

Privacy — browser-based processing

Compress PDF & Office Files on PDFTrusted runs in your browser on your device whenever the tool supports on-device execution. In that mode, your document is processed on your own device — it is not uploaded for that step.

We apply a encrypted connections (HTTPS/TLS), access controls, and short retention for cloud jobs across our platform. Short retention for cloud jobs — When a tool uses cloud-assisted processing, uploaded files are handled only to complete your request and are automatically deleted within two hours. We do not keep a personal document library of your uploads. Always use a trusted device and network for sensitive material.

Works in the browser on phone, tablet, and desktop — no install required. No installation is required — open the tool, process, download, and close the tab to clear in-browser working data for that session.

Keep a backup of originals. Delete downloads from shared computers when you are finished.

Compress PDF & Office Files — file size & page limits

The Compress PDF & Office Files workspace is designed for everyday documents in your browser. These are practical limits — not marketing numbers — so you know what to expect before you start.

Maximum file size: about 30 MB per PDF (or per file where noted).

Maximum pages: about 80 pages per PDF for most page-based tools.

You can add up to 40 files in one session (for example when merging).

Each image can be up to 15 MB.

Batch up to 40 images or Office files. One password-protected PDF at a time.

PDF and Office: up to 30 MB on desktop (10 MB on phones). Images: up to 15 MB each.

Very large or long PDFs may work better if split into smaller parts first.

If your file exceeds these limits, split or compress it first, or process it in smaller parts.